Settings — Software

The Settings ▸ Software page is the org-wide inventory of software subscriptions and seat licenses — who has which tool, on which account or seat. It is admin-only (Owner / Admin / HR Management). Members see a read-only view of their own assigned software under Profile ▸ General ▸ Assets.

What’s on the page

• Rollup cards — total seats, number of tools, and how many team members hold software.
• By tool — a per-tool seat count.
• Inventory list — every active seat with its tool, account email, username, license/seat label, and current holder. Filter by tool.

Adding and reassigning

• + Add software — pick a Tool (from your asset_software_name Managed List), then the account email, username, license/seat, and notes, and choose the team member it is assigned to. Every seat is assigned to someone — there is no unassigned pool (unlike hardware).
• Reassign moves a seat to a different team member.
• Edit updates its details; Remove deletes the seat from inventory.

Tips

• Add one entry per seat so the per-tool counts reflect real license usage.
• Reassign on role changes and remove on departure to keep license counts honest.
• Manage the Tool options at Settings ▸ Managed Lists.

Permissions and scope

Role	View	Manage
Owner / Admin / HR Management	✓	✓
Member	Own assigned software (read-only, via Profile ▸ Assets)	✗

Troubleshooting

Symptom	Most likely cause	Fix
Tool dropdown missing an option	Not in the asset_software_name Managed List	Add it at Settings ▸ Managed Lists
Per-tool count looks too low	Multiple users sharing one entry	Add one entry per seat instead
A departed member still holds a seat	Seat not reassigned/removed	Reassign or Remove the seat

Related pages

• Settings ▸ Hardware — the physical-equipment inventory companion
• Profile ▸ General ▸ Assets — a member’s read-only view of their assigned software
• Settings ▸ Managed Lists — software Tool options