Settings — Hardware

The Settings ▸ Hardware page is the org-wide inventory of physical equipment your organization owns and assigns — laptops, monitors, phones, peripherals. It is admin-only (Owner / Admin / HR Management). Members see a read-only view of their own assigned hardware under Profile ▸ General ▸ Assets.

What’s on the page

• Rollup cards — total units, available, assigned, and the number of hardware types in use.
• By type — a per-type breakdown (total / available / assigned).
• Inventory list — every live unit with its type, manufacturer / model, serial, MAC address, and current holder. Filter by type and status (available / assigned).

Adding and assigning

• + Add hardware — pick a Type (from your asset_hardware_type Managed List), then manufacturer, model, serial, MAC, and notes. New units default to Unassigned so they sit in the available pool.
• Assign an available unit to a team member, or Return an assigned one to the pool.
• Edit updates the unit’s details; Delete removes it from inventory entirely and closes any active assignment.

Tips

• Track every laptop and monitor — re-issued used hardware counts too.
• Assign on hire and return on departure so the available pool stays accurate.
• Manage the Type options at Settings ▸ Managed Lists.

Permissions and scope

Role	View	Manage
Owner / Admin / HR Management	✓	✓
Member	Own assigned hardware (read-only, via Profile ▸ Assets)	✗

Troubleshooting

Symptom	Most likely cause	Fix
Type dropdown missing an option	Not in the asset_hardware_type Managed List	Add it at Settings ▸ Managed Lists
Available count looks wrong	Returned units not marked returned	Use Return to put a unit back in the pool
Can’t delete a unit	It has an active assignment	Delete closes the assignment automatically, or Return it first

Related pages

• Settings ▸ Software — the per-seat software inventory companion
• Profile ▸ General ▸ Assets — a member’s read-only view of their assigned hardware
• Settings ▸ Managed Lists — hardware Type options