Operating Transfers
Operating Transfers records movements of the firm’s own money between two of your operating (general) bank accounts — sweeping a deposit account into payroll, consolidating balances at month end, and so on.
This is ordinary bookkeeping, not trust. An operating transfer never touches a trust account, a client’s money, or a matter. There is nothing to attribute — it only relocates firm cash between accounts you control.
What a transfer posts
Section titled “What a transfer posts”Each transfer is a single balanced journal entry:
- Debit the destination account’s bank GL — its balance rises.
- Credit the source account’s bank GL — its balance falls.
The firm’s total cash is unchanged; only which account holds it changes. The entry appears on the General Ledger, on each account’s bank journal, and on the Trial Balance, exactly like any other posted entry.
Recording a transfer
Section titled “Recording a transfer”- Open Accounting → Operating Transfers (or the Operating Transfers card on the Accounting overview) and click New transfer.
- Choose the From and To operating accounts. They must differ and share the same currency — cross-currency transfers are not supported.
- Enter the amount and date, plus an optional memo (for example a wire confirmation number).
- Click Post transfer.
The new transfer appears in the table for the selected period, showing From → To, the amount, the memo, and its status.
Reversing a transfer
Section titled “Reversing a transfer”Posted entries are append-only. To undo a transfer, use the Reverse action on its row. That posts an offsetting entry returning the funds to the original account; the original stays in the ledger marked reversed, preserving a complete audit trail.
Permissions
Section titled “Permissions”Operating transfers can be posted by owners, admins, and accounting / bookkeeping staff (users carrying the Bookkeeping Management add-on).
How it differs from trust transfers
Section titled “How it differs from trust transfers”| Operating transfer | Trust transfer | |
|---|---|---|
| Whose money | The firm’s own funds | A client’s trust funds |
| Attribution | None | Client + matter (By-Law 9) |
| Accounts | Operating bank accounts | Trust bank accounts |
| Where | Accounting → Operating Transfers | Matter Trust tab / Trust Operations |